FormX Intelligence.
Collaborate · Data Collaboration

Work on the same data, together.

Share a dataset with colleagues, classmates or family so everyone works from one table instead of emailing spreadsheet copies around.

What Data Collaboration does

You invite people to a dataset with a share link and choose their access. Collaborators can update records according to their permissions, each change records who made it, and dashboards built on the dataset use the latest saved data when they load or refresh.

Other people's views update on refresh rather than as live typing.

What can you do with it?

Invite links

Share a dataset through an invite link.

Permissions

Decide who can view and who can edit.

Update tracking

See who updated a row and when.

Protected source columns

Keep form-response columns safe from accidental edits.

One source of truth

Everyone sees the same saved data.

Feeds dashboards

Dashboards show the latest saved data on load or refresh.

How does it work?

  1. 1

    Open a dataset you own.

  2. 2

    Create a share link and choose the access level.

  3. 3

    Send the link to your collaborators.

  4. 4

    They sign in and open the shared dataset.

  5. 5

    Review updates and see changes reflected in your dashboards.

See it in action

Product preview with sample data.

Shared workspace — Store audit (sample)

Row 14 · Store B

Status: Pending

Updated by Karan · 2d ago

Audits completed

17 / 24

Dashboard refreshes with saved data

Real-world use cases

Students

Run a group project from one table.

Teachers

Let teaching assistants update records.

Business owners

Have staff update orders or audits.

Professionals

Coordinate client data with colleagues.

Developers

Share test data with teammates.

Analysts

Review data contributed by several people.

Teams

Replace emailed spreadsheet versions.

Individuals

Plan events or trips with family.

Key benefits

No version chaos

One shared table instead of many copies.

Clear ownership

You stay the owner and control access.

Transparency

Update tracking shows who changed what.

Faster reporting

Dashboards use the shared data directly.

Frequently asked questions

Do collaborators need an account?

+

Yes. People sign in to FormX to open a shared dataset.

Are updates instant for everyone?

+

Changes are saved immediately; other people see them when their view or dashboard loads or refreshes.

Can I remove someone's access?

+

Yes, as the owner you control sharing.

Can collaborators change form responses?

+

Protected source columns prevent accidental edits to response data.

Ready to try Data Collaboration?

Start free. Sign up and we'll take you straight to this tool.

Related features

← Back to Features
Data

Spreadsheet & Data Workspace

The FormX data workspace is an interactive grid for your datasets: imported Excel/CSV files and form responses live here, ready to edit, filter and analyze.

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Sharing & Publishing

Share your insights, dashboards and creations with the people who matter, using links, QR codes, embeds and invitations.

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Live Dashboards

Build dashboards from your datasets with KPI cards and charts, arrange the layout, and share the result with a published link.

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